Client work needs an audit trail, not another integration
Every proposal, engagement letter and deliverable is a document that someone has to review, approve and be able to account for later. CollaboPoint puts the drafting, the approval and the record in one place.
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Sound familiar?
If more than one of these lands, the tool sprawl is costing you more than the subscriptions do.
- A partner approves a deliverable over email, and the approval lives in an inbox rather than with the document.
- Three versions of the same engagement letter are circulating, and nobody is certain which one went to the client.
- Answering "who had access to this client file, and when?" means reconstructing it from memory.
- Sensitive client material moves through consumer file-sharing links because it was the quickest option to hand.
What you get on day one
Everything below works today. What doesn't, we list further down.
Review and approval workflows
Route a document for review and approval in the product — no automation tooling to configure, and the approval stays attached to what was approved.
Version history and track changes
See what changed, when, and who changed it, with earlier versions retained.
Activity log
A record of who accessed and acted on what, readable by workspace admins.
Role-based access
Owner, admin, member and guest roles, so a client or subcontractor can be given access to one workspace without seeing the rest of the practice.
Encryption and MFA
AES-256 at rest and TLS 1.3 in transit, with TOTP and email one-time-code multi-factor authentication available on every plan.
Client calls and screen share
HD calls with screen sharing and recording, so a walk-through does not need a separate meeting subscription.
What a 20-person team pays
Same work, two bills. Published list prices, not our estimates.
| Tool | Replaced by | Per seat/mo |
|---|---|---|
| Notion Business | Documents and workspaces | £18.00 |
| Slack Business+ | Chat, channels, threads | £12.00 |
| Zoom Business | Client calls and screen share | £18.00 |
| Their stack | 20 seats | £48.00 · £960.00/mo |
| CollaboPoint Business | All of the above | £14.00 · £280.00/mo |
You keep about £680 a month — £8160 a year.
Comparison uses each vendor's published list price for a comparable paid tier, 2026, per user per month. Competitor pricing changes and may differ with annual or volume terms — treat this as an illustration, not a quote.
What we don't have yet
You would find these in a procurement review anyway. Here they are up front, with where each one stands.
Questions
Are you SOC 2 certified?
No. We would rather say so plainly than let an infrastructure certificate imply otherwise. Our hosting provider (Google Cloud) is SOC 2 Type II and ISO 27001 certified, and our own practices are aligned to those criteria, but CollaboPoint has not completed its own audit. If your procurement process requires a certified vendor today, we are not yet that vendor.
How is client data separated?
Data is scoped per workspace, with access enforced server-side by security rules rather than in the interface alone. A guest invited to one client workspace cannot see another.
Can we get a DPA?
Yes — contact us and we will provide our data processing addendum along with the current sub-processor list.
What does the audit log actually capture?
Workspace activity — document access and changes, membership changes, and security events such as sign-ins and MFA changes. It is admin-readable and cannot be edited by ordinary members.
Can we pilot with one team before committing?
Yes. Start on the free plan or a single paid workspace, run a live matter through it, and expand only if it holds up.
Try it with your own team
The free plan is genuinely free — no card, no trial countdown. Invite a couple of colleagues and see whether it sticks.
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